HARPER LAKE ASSOCIATION BOARD MEETING

The meeting was called to order at 10:15 a.m., 1 December 2007 at Harper Lake Resort. Board members present: Linda Van Dolsen, President, Roger Zeh, Vice President, Erin Kozak, Treasurer, and Directors Joe Landis, Nancy Randall and Randy Heemstra. Absent: Mary Blumenstein, Secretary, and Becky Veneklase, Director. L. Van Dolsen will be acting Secretary.

The Board drafted a working budget for 2008. Erin Kozak will provide Linda Van Dolsen with a draft of the budget. Standing committee budget requests were as follows: Fish and Water Fowl $300, HLA Picnic $500, Welcome Committee $50, Directory $350, Clothing/Retail $500, Weed Control/Lake Maintenance $350, Water Testing $150, Newsletter/Dues mailings $375, Annual Meetings $150, Post Office Box $26, Association Insurance $170, Membership Dues and Conferences $250. No funds are requested for the Gypsy Moth Fund or the Web Site at this time. A full treatment of the lake for Asian Milfoil is estimated to cost $4,000 if needed. This amount includes the $400 permit fee. Treatment needs will be established this spring. The total of our proposed budget for 2008 (not including a full treatment of the lake) is $3,021.

Patriot Act requirements: In order to change a signature card at the local bank, an approved, signed copy of the minutes of the meeting wherein the officers were changed is required. In order to bind over the new insurance policy (see New Business) for HLA, a copy of the minutes wherein the Board voted to do so must be provided to the insurance company.

The Spring meeting will be held at St. Bernard’s in Irons. St. Bernard’s is not available for the Fall meeting, so Linda Van Dolsen will see if the Irons Church has anything available for the HLA. Erin Kozak reported that she has purchased a CD for the HLA in the amount of $6,000 at 5.05% which is redeemable 21 May 2008.

The time has come to change the Association’s insurance policy to a local firm, and Linda Van Dolsen asked Borema Blohm Insurance Agency in Irons to review our current coverage and give HLA a quote. The new policy would provide more coverage for a premium of $167, a savings of $55. Motion to accept the quote from Borema Blohm Insurance and switch our insurance to their agency was made by Joe Landis, seconded by Erin Kozak, motion carried unanimously. Board Member Randy Heemstra, who is an Auto Owners Insurance agent, will talk to Borema Blohm on Monday to verify a few points regarding underwriting, basic coverage and final pricing.

Roger Zeh and the Board went over the clothing inventory. Roger will talk to O’Keefe’s Reef about doing HLA clothing and hats. HLA would like to work out an arrangement whereby people could order direct from O’Keefe’s. Perhaps a link from HLA’s website to theirs, an order form and/or pictures of clothing can be done.

The next Board meeting will be held on 12 April 2008. Nancy Randall moved to adjourn; Randy Heemstra seconded the motion; approved unanimously.

HARPER LAKE ASSOCIATION BOARD MEETING MINUTES

SEPTEMBER 29, 2007

Members present: Joe Landis, Nancy Randall, Roger Zeh, Linda Van Dolsen, Mary Blumenstein

The meeting was called to order at 10:00 a.m. at Roger Zeh’s.

The Board Minutes from April 14, 2007 were reviewed. Nancy Randall made a motion to accept the minutes which was seconded by Linda Van Dolsen

Positions for the Harper Lake Association Board of Directors for 2007-2008

President – Linda Van Dolsen

Vice President – Roger Zeh

Secretary – Mary Blumenstein

Treasurer – Erin Kozak

Director – Randy Heemstra

Director – Joe Landis

Director – Nancy Randall

Director – Becky Veneklase

Financial Report was reviewed by Joe Landis stating that the present account balance is $6,801.00. Discussion to have the new treasurer, Erin Kozak purchase a CD for $6,000.00. New bank signatures will be obtained for Linda Van Dolsen and Erin Kozak. Linda will meet with Erin to review financial statement.

Old Business

Standing Committees were updated as follows:

By Laws – Nancy Randall

Directory – Roger Zeh

Fish / Water Fowl – Erin Kozak

Clothing / Retail – Roger Zeh

Gypsy Moth – Linda Van Dolsen

Picnic / Boat Parade / Welcome Committee – Nancy Randall

Weed Control / Lake Maintenance / Water Testing – Joe Landis

Web Sight – Linda Van Dolsen

Newsletter – Linda Van Dolsen

New Business

Information on new correspondence was received and reviewed.

Discussion of the 2008 Dues Mailing. One new box of dues envelopes will be designed and ordered. New envelopes will have added areas to hopefully make directory organization easier. There was also discussion to put event dates on envelopes if possible. Nancy Randall will work on the design of the new envelope. Motion was made to mail dues envelopes out by December 1^st. Voted upon and approved.

Next meeting to be held at Linda Van Dolsen’s on December 1, 2007 at the Harper Lake Resort to setup a new budget for the 2008 year. Linda will contact everyone to confirm date and time.

Motion to adjourn made by Nancy Randall – Seconded by Joe Landis

Members Present: Erin Kozak, Bob Nalbach, Roger Zeh, Nancy Randall, Joe Landis, Mary Blumenstein

Nancy Randall passed out the agendas and Board of Directors Information Books were distributed to all members present.

Roberts Rules of Procedures were reviewed and discussed to make sure Board Members were clear on the proper parliamentary procedures for meeting.

The financial report will be reported by Joe Landis at the next meeting. Discussion and approval was given to Joe to purchase a Harper Lake C.D. in Lansing for better rates than we could get locally. Roger Zeh’s name was added for bank access along with Joe Landis and Nancy Randall.

Joe Landis and his committee will work on updating bylaws and bring to Spring Meeting.

Motion made by Bob Nalbach and seconded by Erin Kozak to renew our membership with Michigan Lakes and Streams Association, motion passed.

Items to be included in newsletter were reviewed. A suggestion was made to mail dues envelopes and newsletters together. Directors were asked to submit a short bio about them. Standing committee chairs will also prepare a short update article.

The 2007 Standing Committee Chairs were appointed and will be contacting committee members before spring.

Had a discussion for a possible Harper Lake web site and items that we would possibly include.

There was further discussion on the regulation of the lake level, no decision was reached.

The next meeting of the Board of Directors will be on April 14, 2007 at the home of Nancy Randall at 9:30 a.m.

The positions of the HLA Board of Directors for the 2006-07 year were discussed. Bob Nalbach made a motion that the following individuals be elected. Joe Landis seconded the motion. Motion passed unanimously.

The Duties of Officers were discussed and are printed in the By-Laws (Revisions 2005) of the Harper Lake Association Inc. Copies were distributed to all members present and will be mailed to the balance of the board not in attendance.

Joe Landis will meet with past Treasurer, Russ Hodder, and sign signature cards at Lake Osceola State Bank and deposit money in CD. Joe Landis and Nancy Randall’s names will be on the bank signature card.

The next meeting of the Board of Directors will be on November 11, 2006 at the home of Bob Nalbach on Aqua Drive at 9:30 a.m. We will review the By-Laws, discuss parliamentary procedure for our meetings, discuss printing and items for the Fall Newsletter, review standing committee for the association and talk to them so they can present any updates at the fall meeting, and any new items presented to the board.

The Board reviewed Russ Hodders final Treasurers Report. The balance is $5,806.67. Bob McDonald made a motion to accept Russ’ final Treasurers Report. Roger Zeh seconded. Discussion by the board members that everything is in order. Motion passed. Reports attached this these minutes.

Nancy Randall made a motion to deposit $4,000 in a 6 months CD. Roger Zeh Seconded. Discussion by board members that no bills will be due until Spring and it was a good idea. Motion passed.

The new Board of Directors will have a Board Meeting on September 16, 2006 at Roger Zeh’s cottage.

Nominating Committee - Roger Zeh, Vice President to chair, per By-Laws. Roger working on several new members around the lake to join the board and will print up the same post cards that we used last year and mail out for this years elections. Returning officers are Roger Zeh, Nancy Randall, Jim Hickey, and Bob Nalbach.

Weed control was discussed and it was decided that we will continue to watch the situation and map the lake later in the year.

HLA Picnic – It was brought to the board’s attention by a few of the members of Picnic Committee that they would like to postpone the picnic this year and have it immediately following the Spring meeting. There was discussion by the board and it was unanimously voted on that we would have the picnic this year at Harper Lake Resort as planned and the board would pitch in and help the committee. A motion by Joe Landis for the picnic committee to spend $100 of the association’s money towards the picnic. Seconded by Roger Zeh. Discussion by the board and the motion passed.

Members Present: Bob McDonald, Roger Zeh, Joe Landis, Nancy Randall, Bob Nalbach, Russ Hodder, Jim Hickey and
Guest Linda Van Dolsen

The meeting was called to order by Bob McDonald at 8:30 a.m. at Russ Hodders cottage.

It was discussed and decided to change the picnic date to August 19, 2006 and hold it at Harper Lake Resort.

Roger Zeh reported on the directory status - almost all of the directories have been handed out. He will bring the rest to the spring meeting and then mail what is not picked up. The ads covered the cost of printing again.

Russ Hodder reported that we have $4800 in the checkbook between all accounts. We have 76 members to date.

- Fish Fund - Chairman of the Fish Committee - Lance Lamar has indicated he would like to replant the lake. He has talked to the DNR and they will not stock this lake with browns. We need minimum of $750. We will put a note in the newsletter asking for donations.

Bob is starting the lake monitoring program this weekend not going to do the phosphorus test.

The board received a note from the Special Assessment District (SAD) Committee with their recommendations. Copy attached.